Privacy and Cookie Policy
Preamble
This is a OJS demo website of Aedo; our address is: https://ojs-demo.aedo.cloud (hereinafter “The Owner”). Aedo is required to provide precise information on the processing of your personal data, pursuant to art. 13 and 14 of EU Regulation 2016/679 “European Regulation on the Protection of Personal Data”, and to inform the user of this website about the methods of processing data concerning them. We therefore invite you to read carefully the following information so that you can then consciously express your willingness to process your data for the purposes and in the manner indicated below.
The Data Controller, in line with Legislative Decree no. 196/2003 – Privacy Code, and EU Regulation No. 679/2016 – GDPR – , intends to ensure the privacy and security of personal data of each visitor, as established in the following statement. This information is to be considered for all purposes valid as information pursuant to art. 13 D.Lgs. 196/2003 and art. 13 and 14 GDPR 679/2016.
Type of data processed
The website offers information about Aedo and its activities. During navigation, the Data Controller may therefore acquire information in the following ways:
- Navigation data: Like all websites, this site also uses log files and consequently acquires, during navigation of its pages, some personal data whose transmission is implicit in the use of Internet communication protocols. This category of data includes: IP addresses, the type of browser used and the parameters of the device used to connect to the site, the name of the internet service provider (ISP), the web page of origin of the visitor (referral) and exit, information on the pages visited within the site, the time of access and exit, the time spent on the site and on each page.
- Data provided voluntarily by the user: In some sections of the site you can make posts, leave comments (see sections below) or fill out forms in order to ask any question to the owner, as well as carry out operations in order to use OJS. In these forms are provided the details of the applicant and his contact details.
In addition, the website makes use of some cookies and social plug-ins, and you are invited to read our Cookie Policy chapter, in order to view the information and learn how it works.
It should be noted that this information refers only to processing operations carried out on data collected as indicated above. It therefore does not refer to other sites that the user may access through links on the site ojs-demo.aedo.cloud.
Purpose and legal basis of the treatment
The data collected are processed for the following purposes, each of which corresponds to the appropriate and relevant legal basis of treatment:
| Purpose | Legal Basis |
|---|---|
| 1. Site navigation: tracking user experience, monitoring the proper functioning of the website, ensuring the safety of the site. | 1. Legitimate interest of the Data Controller ( Article 6.1.f – GDPR 679/2016 ). |
| 2. Contact management and establishment of collaborative relationships. | 2. Processing is necessary for the performance of a contract (Article 6.1.b – GDPR 679/2016 ). |
Where we send your data
The data processed will never be provided to third parties, for any reason, unless it is a legitimate request by the Judicial Authority and only in cases provided for by law. The only exception are the visitor comments. Those may be checked through an automated spam detection service.
If you request a password reset, your IP address will be included in the reset email.
Method of data processing
The processing of personal data is carried out mainly using procedures and electronic media for the time strictly necessary to achieve the purposes for which the data were collected and, in any case, in accordance with the principles of lawfulness, correctness, not exceeding and relevance provided for by current privacy legislation.
Comments and posts
When leave comments or posts on the site we collect the data shown in the comments / posts form, and also the visitor’s IP address and browser user agent string to help spam detection.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
Cookies are very small text documents or pieces of code (that often contain a unique identification code) sent by a web server (e.g. the website) to the user’s Internet browser, automatically stored by the user on the computer and automatically sent back to the server each time the site is accessed.
When you visit a website or use a mobile application, a computer asks your computer or mobile device for permission to save this file on your computer or mobile device and gain access to information. Information collected through cookies and similar technologies may include the date and time of the visit and how you use a particular website or mobile application.
Cookies classification:
- Necessary cookies: these cookies are necessary for the website to function properly. Some of the following actions can be performed by using these cookies:
- Store articles in a shopping cart for online purchases;
- Save your cookie preferences for this website;
- Saving language preferences;
- Log in to our portal. We need to check whether you are logged in.
- Functional cookies: These cookies enable more functionality for a website visitors. These cookies can be set by an external service providers or by the main website. The following functionalities may or may not be activated when you accept this category:
- Live chat services;
- Watch online videos;
- Social media sharing buttons;
- Login to our website with social media.
- Performance / Analytics cokies: these cookies are used to gather statistical information about the use of our website, also called analytics cookies. Websites use this data for performance and website optimization.
- Advertisement cookies: these cookies are set by external advertising partners and are used for profiling and tracking data across multiple websites. If you accept these cookies, websites may show their advertisements on other websites based on your user profile and preferences. These cookies also save data about how many visitors have seen or clicked on their advertisements in order to optimize advertising campaigns.
How can I switch off or remove cookies?
You can choose to opt out of all but the necessary cookies. In the settings of the browser, you can change the settings to ensure that cookies will be blocked. Most browsers provide you with an explanation on how to do this in the so-called ‘help-function’. However, if you block the cookies, it is possible that you will not be able to enjoy all the technical features our website has to offer and it may negatively affect your user experience.
Should you decide to change your preferences later through your browsing session, you can click on the “Manage cookie preferences” link on your screen at the bottom of each page. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely.
In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more about how to manage and delete cookies, visit wikipedia.org .
Social plug-ins
Our site uses social plug-ins in order to allow users of our site to share site content in the relevant social network profiles. These plug-ins are clearly visible in the form of icons on the page that allow interactions between the site ojs-demo.aedo.cloud and its chosen social. If you click on one of these links, the websites may place cookies once you connect to their services. These third-party cookies are essential to your social profile’s ability to interact and communicate with our site. By being links to external sites, which refer to different data controllers, we invite you to consult their relevant Cookie Policy, and, if necessary, to give your consent, if required by law.
The cookies we use on our website
The below list details the cookies used in our website. Aedo OJS Demo uses only necessary cookies.
| Cookie | Description |
|---|---|
| OJSSID | Active until you close the browser (session only). Needed for OJS operations. |
| cc_cookie | Active for six months. Used to remember your cookies choices. |
Embedded content from other websites
Pages on this site may include embedded content (e.g. videos, images, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How long we retain your data
In relation to the different uses and purposes for which they have been collected, the data will be kept for the time required by the relevant legislation or for the time strictly necessary to pursue the purposes. If you leave a comment or a post, the comment/post and its metadata are retained indefinitely.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
If you write us a message (via the contact forms on the site), we will keep it for the time necessary to process your request. If there is no request we will delete it after one month.
What rights you have over your data
The data submission and, therefore, the consent to its collection and processing is optional. If you have an account on this site, or have left comments or posts, you may deny consent, and may revoke consent already given at any time. However, denying consent may result in the inability to provide certain services and the browsing experience on OJS may be impaired. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.